Main Task
– Extract Information from Screening Check List (SGL) for proposals / EOIs and key in the database and maintain proper Go & No GO SGL filing.
– Monitor and keep tracking with divisions on status of Go & No Go Proposals / EOIs. Constant follow up with divisions to issue Go and No Go SGL.
– Constant follow up for submission copies of proposals & EOIs.
– Update information from Financial email to C-Suite (top management) to key in the project cost and status in database.
– Responsible to record, retrieve job no. from billings for contract documents from Legal Dept.
– In charge for documentation to purchase tender or attend tender briefing.
– Responsible for preparation of Leave Chart for the Department, including monitoring and recording attendance in intranet when secretary in charged is absent
– Responsible to prepare/update and conduct Training/Orientation on BD Strengths & Functions
Daily / Weekly Task
– Arrange BizDev Internal meeting & prepare Meeting Minutes.
– Update white board – Go & No Go proposals / EOIs to follow up.
– Follow up with divisions / dept. for SGL & submission copies.
– Scan & save the submission copies – e-filling & hard copy.
– Record and monitor management letter reference.
– In charge of scanning thinned documents.
– Prepare authorization letter for tender purchase / money order.
– Manage BD Petty Cash
Ad Hoc Task
– .Involve in company’s activities including corporate social responsibility activities.
Carry out all tasks related to Minconsult’s operation as directed.
Requirements:
– At least Diploma / SPM or equivalent.
– At least 3 years relevant experience in administrative works.
– Good command of English and Bahasa Malaysia for both written and spoken.
– Good interpersonal skills. A good team player
– Proficient computer skills and experience in preparing spreadsheets and presentations, Microsoft Office 365 (Word, PowerPoint, Outlook, and Excel)
– A multitasker with the ability to handle pressure, solve tough problems and meet deadlines
Excellent time management and organization skills