Job Description:
- Responsible for arranging and following up on the Internal Business Meetings involving the C-Suite and the Senior Management.
- Assist supervisor in organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results of all meetings.
- Prepare and distribute meeting notices, agendas, and minutes for meetings.
- Prepare correspondence, spreadsheets, presentations, etc.
- Organize with the relevant departments in the preparation of meeting rooms and refreshments for meetings.
- Assist in organizing and coordinating with the working committee of the Minconsult Staff Gathering.
- Prepare the yearly corporate calendar.
- Monitor and track the monthly events in the corporate calendar to ensure PICs complete their action in a timely manner.
- Prepare the yearly C-suite and Director’s portfolios.
- Attend meetings as requested.
- Manage the corporate affairs department’s diary and schedule meetings for the supervisor.
- Forward plan and effectively prioritize workflow and calendar management for supervisor.
- Act as the point of contact between the manager and internal/external clients.
- Communicate and liaise with all divisions and departments.
- Assist supervisor in management and administration activities as directed.
- Filing, updating, and maintaining proper documents for the corporate affairs department.
- Perform any ad-hoc tasks/duties as assigned by the supervisor.
- Performing other tasks as required by management and the company.
Requirement
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- Possess a recognized degree in Business Studies/ Administration/ Economics/ Finance or a related field.
- Minimum 1 – 2 years of working experience.
- Proficient computer skills and experience in preparing spreadsheets and presentations, Microsoft Office 365 (Word, PowerPoint, Outlook, and Excel)
- Able to work in a fast-paced environment.
- A mature personality, possess excellent interpersonal and communication, skills both verbal & written with strong consultative and negotiation skills and the ability to communicate effectively at all levels.
- Ability to write, speak and brief others clearly.
- Ability to assess and select appropriate communication routes for different messages and audiences.
- Proactive and resourceful
- Able to work independently with minimum supervision and under pressure.
- Ability to work equally well within a team.
- Ability to remain calm under pressure.
- A multitasker with the ability to handle pressure, solve tough problems and meet deadlines.
- Excellent time management and organization skills
- Completeness, accuracy, and punctuality of reports and other assignments.
- Able to abide by tight deadlines with a strong sense of responsibility.
- A Good analytical mind, able to analyze data and statistics and translate results into better solutions.
- Creative problem solver who thrives when presented with a challenge.